Users can select records to be deleted and the system will put them into the Recycle Bin.  Once in the Recycle Bin, records are no longer part of the day to day usage of intelligentcontract but can be accessed, reviewed, and restored if required.

The purpose of this feature is to allow users to keep a tidy maintained database and keep it restricted to "useful" content whilst keeping the records secure if they have been deleted by mistake and can be restored quickly and easily.

Restoring Objects

Once an record has been deleted it is sent to the Recycle Bin. The Recycle Bin contains the records that have been deleted by all users. You can view the contents of the Recycle Bin by clicking option in the black navigation panel.

Fig 1 - The Recycle Bin

The Recycle Bin provides the detail of each record that has been deleted. You can order by the field “deleted time & date” to help you find the records you are looking for.  

For each record in the Bin, you can either Restore or Delete. Tick the checkbox next to the required records and then select the [Edit Selection] option to choose Restore or Delete.

Restore will take the record out of the Recycle Bin and back into your current data. 

Delete will permanently remove the record from your account and cannot be retrieved

  • If you Archive or Delete a record all of the associated records (such as alerts, notes, documents, as well as the record itself) will also be deleted.
  • If you restore a record then its associated records will NOT be restored these must be done individually.

Fig 2 - Restoring from the Recycle Bin

TIP: Records in the Recycle Bin still count towards your account limits. You will need to permanently delete a record before it no longer counts towards your account limits. To permanently delete a record you should remove it from the recycle bin

TIP: Refer to the Deleting Records article for full details on how records can be sent to the Recycle Bin