Users can select records to be deleted and the system will put them into the Recycle Bin. Once in the Recycle Bin, records are no longer part of the day to day usage of intelligentcontract but can be accessed, reviewed, and restored if required.
The purpose of this feature is to allow users to keep a tidy maintained database and keep it restricted to "useful" content whilst keeping the records secure if they have been deleted by mistake and can be restored quickly and easily.
Once an object has been deleted it is sent to the Recycle Bin. The Recycle Bin contains the objects that have been archived by all users. You can view the contents of the Recycle Bin by clicking option in the navigation panel.
Fig 1 - The Recycle Bin
The Recycle Bin provides the detail of each object that has been deleted. You can order by the field “deleted time & date” to help you find the objects you are looking for. Click the “restrict to my entities” checkbox to see only those objects that you’ve deleted.
You can search the contents of the Recycle Bin by entering text into the search bar and clicking [Go].
For each record in the Bin, you can either Restore or Delete. Tick the checkbox next to the required records and then select the [Edit Selection] option to choose Restore or Delete.
Restore will take the record out of the Recycle Bin and back into your current data.
Delete will permanently remove the record from your account and cannot be retrieved
- If you Archive or Delete an object such as contract, person, or site, all of the associated objects (such as alerts, notes, documents, as well as the object itself) will also be moved.
- If you restore the original object back again then all its associated objects will automatically be restored with it.
Fig 2 - Restoring from the Recycle Bin
TIP: Objects in the Recycle Bin still count towards your account limits. You will need to permanently delete an object before it no longer counts towards your account limits. To permanently delete an object you should remove it from the recycle bin
TIP: Refer to the Deleting Records article for full details on how records can be sent to the Recycle Bin