We have enhanced
how approvals work within intelligentcontract.com. From 11th January
2018, customers that have Enterprise Level Accounts can start using these improvements. The following enhancements are included:
You can
cancel an approval while its in progress and start again
Approval
Groups can be created. Approval groups allow an approval notification to go to
a group of users. When one has approved, the contract is approved on behalf of
the group
Create
approval rules based on contract value as well as contract type.
Control
when an approved contract is automatically changed to Pending Status
Its
easier to approve contracts through email. Control the fields of data presented
to approvers
Bulk
approval allows you to set the approval status of multiple contracts in a
single action
Notifications
to the submitter and each approver has been improved to make it clear where a
contract currently sits in the approval process
Replace
an approver while in progress. This can help if a user is on leave and you need
to replace the person who is to approve a contract
Clearer
list of approvals that are outstanding, in progress and complete
Improved
way of using people’s supervisors to create an approval hierarchy
How Do Approvals
Work?
Contract approvals allows you to
associate an approval status with each contract. New contracts are given a
status of “pending”. Once submitted for approval, the status will change to “in
progress”. At this stage the contract will be subject to a workflow (which
either you or the system can decide) that can be different for each contract
depending upon the type or value of the contract. Once the approval process is
complete, the contract will either be “Approved” or “Rejected”
Why Should I Use
Contract Approvals?
Approvals can be used to replace one
or more of your current paper based processes or to introduce new controls into
your contract process. The reasons and the scenarios for using approvals will
differ from organisation to organisation but here some typical use scenario
All new contracts within an
organisation over a specific value must be reviewed/approved by the legal
department;
In order to ensure no contract data
is missing and all entered data is correct, each new contract must be approved
by the centralised Contract Administrator before being considered “Live”;
The commercial arrangements on all
new sales contracts over £1,000 must be approved by the Sales Manager;
All procurement contracts entered
into must be reviewed and approved by the Head of Procurement before the
contract is committed to.
·Please
note: Read-only users can be part of
the approval process. They can approve and reject contracts. They are not able,
however, to initiate a contract approval process. Initiation, cancellation or
sending reminder notification requires a user to be a full user.
Paul John Darlow
We have enhanced how approvals work within intelligentcontract.com. From 11th January 2018, customers that have Enterprise Level Accounts can start using these improvements. The following enhancements are included:
How Do Approvals Work?
Contract approvals allows you to associate an approval status with each contract. New contracts are given a status of “pending”. Once submitted for approval, the status will change to “in progress”. At this stage the contract will be subject to a workflow (which either you or the system can decide) that can be different for each contract depending upon the type or value of the contract. Once the approval process is complete, the contract will either be “Approved” or “Rejected”
Why Should I Use Contract Approvals?
Approvals can be used to replace one or more of your current paper based processes or to introduce new controls into your contract process. The reasons and the scenarios for using approvals will differ from organisation to organisation but here some typical use scenario
· Please note: Read-only users can be part of the approval process. They can approve and reject contracts. They are not able, however, to initiate a contract approval process. Initiation, cancellation or sending reminder notification requires a user to be a full user.
Want to get started?
If you wish to start using approvals in your contract management process, then please refer to our quick start guide: https://support.intelligentcontract.com/solution/articles/22000218727-approvals-quick-start